The role of a Company Secretary has become increasingly vital in modern corporate governance. Although a company secretary is not usually part of the management team or a member of the board, in Malaysia, every company registered under the Companies Act is required to appoint at least one company secretary. The appointed secretary must be a resident of Malaysia and a member of a prescribed professional body or licensed by the Companies Commission of Malaysia (SSM).

A company secretary is responsible for the efficient administration of the company, ensuring compliance with statutory and regulatory requirements, implementing decisions made by the board of directors, and maintaining the integrity of the company’s governance framework. Their role ensures transparency and accountability to shareholders, investors, and regulatory authorities.

Company Secretary Services

At Expert Solutions Malaysia, we provide professional company secretarial services that go beyond simple document filing. Our services ensure that your company remains fully compliant with the Companies Act 2016 and other relevant regulations. We handle company registration, statutory compliance, maintenance of registers, filing annual returns, and providing guidance on corporate governance.

Under Section 139A(a) & (b) of the Companies Act, eligible persons who may act as a company secretary include:

• Chartered Accountants registered with the Malaysian Institute of Accountants (MIA)

• Chartered Secretaries registered with the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)

• Licensed Secretaries licensed by SSM

• Lawyers registered with the Malaysian Bar or other relevant authorities

Our team at Expert Solutions Malaysia delivers responsive, professional secretarial services adhering to the highest standards of ethics and business compliance.

Company Strike-Off Services

If you decide to cease operations in Malaysia, striking off a company is a cost-effective way to close a Private Limited Company (Sdn. Bhd.). This allows you to stop paying annual secretarial fees, audit fees, and tax-related services. Companies can either apply to strike off their name with SSM or undergo voluntary winding up. Directors can also apply to resume business within 15 years of the strike-off.

Business Credit Report Searches

Maintaining a healthy business credit score is crucial for financial stability. Business credit reports assess the likelihood that a company will repay debts and can influence access to financing, interest rates, and the company’s value during sale or investment negotiations. Expert Solutions Malaysia can assist in obtaining accurate and reliable business credit reports to support your financial decisions.

Liquidation Services in Malaysia

When a company is unable to operate due to market conditions or financial difficulties, liquidation may be necessary. Liquidation, or winding up, involves appointing a liquidator to manage assets, discharge liabilities, and distribute remaining funds to shareholders. There are two types of liquidation: voluntary (by shareholders’ resolution) and compulsory (by court order), applicable for both solvent and insolvent companies. Expert Solutions Malaysia provides professional guidance throughout the liquidation process to ensure compliance and smooth execution.

Certificate of Incorporation

The Certificate of Incorporation issued by SSM serves as official proof of your company’s legal existence. It is obtained upon successful submission of all incorporation documents in accordance with Malaysian law. Expert Solutions Malaysia assists with the entire process, ensuring your company is legally registered and ready to operate.

Individual and Company Information Search

Before entering into business agreements, conducting proper background checks is essential. Individual information searches go beyond criminal history checks to include credit records, litigation history, and current company interests. Similarly, company information searches verify financial health, credibility, and ownership details of potential business partners. Expert Solutions Malaysia provides comprehensive searches to mitigate risk and ensure informed business decisions.

Malaysia SSM Company Profile

A company profile obtained from SSM provides detailed information about any business registered in Malaysia, including Private Limited Companies (Sdn. Bhd.), Public Companies (Bhd), partnerships, and sole proprietorships. Our services include obtaining and analyzing company profiles to support credit assessments, investment decisions, and corporate due diligence.